Spencer Village Board
July 6, 2009

REGULAR VILLAGE BOARD MEETING
END of Fiscal year 2008-2009

The regular meeting of Spencer Village Board  was held on May 26, 2009 at 7:00 PM in the Spencer Village Office. 

PRESENT:  Mayor: Kevin Perry      Trustees:   Tom Kozlowski, Nicole Oconnell-Avery, Eric Cooke,  Gilbert Knapp and  Village Clerk/Treasurer, Donna Goff. 

ALSO PRESENT:  Chris Garland, Fire Chief, Bennet Brunson from Broader View and Glynnis Heart from Random Harvest.

MOTION to approve minutes with one correction made by Nicole, seconded by Gilbert, Carried unanimously.

Tom Kozlowski attended the Tobacco Free Breakfast and reported that it was well attended.

MOTION to make the following transfers:
TO:   Tanks Acct. # 1362887  $2,000.00
  Parks  Acct. # 1004547  $5,000.00
  Municipal Capitol Improvement Account # 110059381  $10,000.00
  Village of Spencer Account # 1002972 $20,000.00

 TOTAL $37,000.00
MOTION made by Gilbert to make all the above transfers, seconded by Tom, Carried unanimously.

TENNIS COURT - Dave Homrighouse and Tom Kozlowski attended the school board meeting in June and the school board agreed to let the Village refurbish the Tennis Courts.  Dave cleaned the court of  stones, moss and other debris.   Barney Smith agreed to fill the cracks.  Volunteers will paint lines on the court and 2 nets have been ordered.

TREE REPORTS - There is one dead tree in the park that needs to be removed.  Also the large tamarack near the food pavilion.  The board agreed to take these down.

NICOLE - FEMA Grant has been working diligently to try to process this grant.  It is due by the 10th and we do not have enough information ready to apply for this grant.  The board thanked Nicole for her effort in this project.

GILBERT - Turned in $150.00 to the clerk for Park rentals.  Tom will cover checking the park while Gilbert is on vacation.

ERIC - Presented the package for water testing.  60 lots will be tested.  Lots are already designated in the package. Gilbert will be in charge of getting the water for testing.  Nicole said she would be glad to help as he will have to recruit some help in collecting samples.

Eric had a pre construction NPP meeting with contractors and engineers this morning.

RESOLUTION # 3 OF 2009
NOTICE TO PROCEED papers were presented for the Nichols Park Pond Project.  The contract will commence on July 8, 2009 until November 2009 which is designated for time of completion.
Contract A was awarded to Dakksco Pipeline Corporation.  MOTION to issue the Order to Proceed was made by Eric, seconded by Gilbert, Carried unanimously.

.Contract B was awarded to RMS Gravel, Inc. 
MOTION to issue the Order to Proceed  was made by Eric seconded by Nicole.  Carried Unanimously.

Procedure for Payment. - Payment will be made once a month.  July payment will be early in August.  Photocopies will be forwarded to Joan Weston and Eric Cooke.

A Construction Inspector will be hired to oversee the work.  He will be paid by the Nichols Park Pond Project.

SIDEWALKS - Final plans are here for the sidewalk construction.  Bids will be issued for the project.

SMOKING SIGN IN PARK -  MOTION to put up signs in Nichols Park that say "Thank you for Not Smoking"   Motion made by Tom, seconded by Nicole, 3 in favor, 1 apposed.  Tom and Nicole will see if Tioga County will provide the signs for free.

SIGN is down on Orchard Street.  Tom will see that it is put up.

ERIC stated he feels that we should post a weight limit on the bridge on Owego Street.  Eric will find out what the weight limit is on the bridge.

Four individuals have been sentenced to the vandalism on Halloween Night.  Three are sentenced to 64 hours each and one is sentenced to 100 hours.  They will help paint the library and Gil and Tom will survey to see what work needs to be done in the Park.

Eric asked the Board to consider contributing some money to fix the cemetery on Main Street.
It is in bad shape and needs some fence repair and other cosmetic clean up. 

FIRE DEPARTMENT - There were 21 calls in June.
   New Fire Truck needs to go back to Har-Rob for some warrantee work. 

   There are some system problems with the Fire Siren.   Cost of a new system is $18,000 for $10,000 to repair the old one if parts can be found.  The Board agreed to leave the siren the way it is and do some research on bids from other companies. 

MOTION to go into Executive Session at 9:25 PM.
OUT of Executive Session at 9:50 PM

BILLS WERE AUDITED AND PAID BY CHECKS #  18776 - 18823
ABSTRACT # 662
EXPENDITURES:  $ 43,898.45

MOTION to adjourn made by Nicole, seconded by Tom,  Carried Unanimously.
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        Donna M. Goff

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